Honorary Treasurer

Job Description for Honorary Treasurer

Introduction

The Council of the Association is responsible for the management of the Charity’s finances which they entrust to the Treasurer who has the assistance of a part-time employed book keeper and the services of the Diocesan Finance Officer who maintains the computerised records, produces monthly accounts and prepares a first draft of the annual accounts.

A knowledge of accountancy and of current legal requirements for Charities is necessary as is familiarity with the Charity Commission’s Statement of Recommended Practice which contains mandatory guidance on financial accounting and reporting for Charities.  However, it may not be essential for the Treasurer to be a qualified accountant.

The Treasurer’s duties include:

Budgets and cashflow

• Prepare the annual budget for approval by the Executive Committee before the beginning of the new financial year.
• Prepare budgets for specific projects and for fundraising.
• If funding is paid in arrears or is tight, keep an overview of any deviations from the forecast and the likely impact on the outcome for the year.

Financial reporting

• Present monthly management accounts, prepared by the Finance Department 
• Present draft annual accounts to the Executive Committee for submission to the auditor/independent examiner.
• Present the audited accounts to the AGM.

Book-keeping, bills and banking

• Act as one of the cheque signatories.
• Oversee the book-keeping system and ensure regular and accurate bank reconciliations take place.
• Examine each month the print out of all transactions for that period in order to query unusual, unexpected or unlikely entries and to obtain necessary explanations of these or correction of posting errors.

Interest

• Ensure that money held on deposit earns a good rate of interest.

Payroll

• Ensure that Inland Revenue regulations are complied with and that all returns are made on time so that fines are avoided.
• Oversee financial aspects of employment of staff, including setting up stakeholder pension arrangements. 

Insurance

 Ensure that appropriate insurances are maintained.

Annual Returns

Ensure that the annual return is made to the Charity Commission (no later than ten months after the end of the financial year) and as Company Secretary, returns are made to Company House within six months of the financial year end.

Audit

Ensure that the organisation has an auditor appropriate to its turnover, constitution and funder requirements.

Meetings

• Frequent liaison with Central Office in Hove, in particular with Director, Development Consultants, Book Keeper, and Diocesan Finance Department (twice monthly average)
• Monthly Executive Committee meetings in Bolney, West Sussex.
• Council meetings in Hove or at Knowles Tooth, Hurstpierpoint (four times a year).

Company Secretary

Undertake duties of Company Secretary including submission of reports to statutory bodies.